NAFASI ZA KAZI PROCUREMENT OFFICER - WALTER REED PROGRAM, TUMA MAOMBI KABLA YA TAREHE 31 MAY 2017

Position summary:

The procurement officer is responsible for assisting Procurement Manager in managing the flow of procurement activity to implement the HJFMRI HIV and Malaria Programs in the country. Primary Duties or Key responsibilities: Receiving and analyzing purchase requests from user departments in Mbeya, Dar and Regional offices to determine the appropriate method of procurement i.e. quotation, tender and RFP and forward them to senior management for approval. Liaise with technical team to establish technical specifications of items for supplies to be ordered and sometimes provides assistance to user departments, when required for the same. Sourcing quotes, tenders from potential and preferred vendors Issue addendum to quotations, tenders and proposals as required Process purchase orders for Malaria and HIV programs requests Follow up with vendors and expedite where necessary to ensure timely delivery of requested goods/consignment Verification of the documents received from vendors for authenticity and accuracy before payment processing Prepare payments requests with fully documentation and forward them to Finance for further processing to vendors

Process and follow up advertisement of program positions and RFPs/ITBs
• Inform vendors to collect-payment checks as soon as they are ready
• Verification of new staff member's personal belongings on
• delivery in Mbeya from the place of recruitment
• Maintain an up-to-date knowledge of the supply market for all HJFMRI-T supplies and services
• Prepare weekly reports and any other highlights as may be requested
• Registration with Procurement and Supplies Professionals and Technicians Board (PSPTB) or CIPS-UK will be an added advantage.
• A minimum of three years of working experience at comparable level in a large organization or an NGO with significant experience in procurement Management.

Key Competencies:
• Must be of high integrity.
• Possess good report writing skills.
• Ability to provide, technical advice to management.
• Excellent computer skills in Microsoft office programs and ability to employ computerized systems to schedule work.
• Capable of exercising good and individual judgments
• Possess good organization and planning skills
• Insightful, organized, diligent, analytical, ability to produce results, trustworthy, assertive.
• Ability to take initiative and work under pressure with limited supervision.

Walter Reed Program is seeking qualified candidate to fill the position below. Cover letters and resumes should be mailed by postal/EMS/DHL/any Courier

to the Human Resources Manager,
P.O. Box 6396,
Mbeya

NOTE: to be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE, avoid soliciting any member of the organization. Hand delivery application will not be accepted. Deadline for submission of the application is three weeks from the first appearance of the advert. Those who do not meet the minimum requirements as detailed below should not submit applications