JO OPPORTUNITY at CATS-NET Limited. Secretary & Office Admin. Deadline 30 june.

 

Details

Application deadline

2017-06-30

Business / Employer name

CATS-NET Limited

Job categories

• Secretary & Office Admin

Job Role

Experienced

Position Type

Full Time

Organization Type

Private Sector

Location

Ilala, Ilala Dar Es Salaam

Description

Receptionist / Administrative Assistant Job Duties:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Receiving / Sending and maintaining log of deliveries, email, mail, courier
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Order front office supplies and keep inventory of stock
• Update Calendars and schedule meetings
• Communicate officially with various partners, staff and / or service providers for any office related issues
• Arrange travel, accommodation and arrange for vouchers
• Keep updated records of daily office costs and expenses

Receptionist Skills and Qualifications:

Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Customer Service, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management

Requirements:

• Proven work experience as a Receptionist, Front Office -
• Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Diploma or Degree                                                Submission of CV, Application letter and references.
  Other documents would be asked for if required